Meeting Room Facility Reservation
The Town of Eastham allows certain use of meeting rooms for various group use to assist organizations supporting the Town. Reservation requests must be made in advance and are NOT guaranteed.
*Town staff may fill out form using "General" or "N/A" for their regular Town use.
View Facilities Building/Room Use Options
Visit our Eastham Building Use Facilities pages to see room options and calendar availability. Keep in mind that an open space on the calendar does not guarantee reservation request approval.
**Quick Links to Request/Book Space**
VIEW: Room Availability Calendar color-coded by meeting room - check here first to VIEW if your desired time slot/room is available before you request a reservation.
SUBMIT Room Request: plug in your dates to narrow availability and then complete your requested form for each room below.
Earle Mountain Reservation Request Form
Small Meeting Room Request Form
*You will receive an email approving or denying your request within 1-2 business days. Contact the Clerk's Office with any questions.
The Town of Eastham Building Use
Requests for use of Town Building rooms is reviewed by Town Administrator and cannot be appealed. However, at her discretion, she may bring any pressing issue to the attention of the Board of Selectmen.
To Request a Room Reservation
- Read the Required Terms Town-Owned Buildings Room Use Policy below. You will be required to sign that you have read and understand these terms.
- Check additional Fees Chart and Optional Setup Request documents below if applicable.
- Visit our Facilities page for room options and to check potential calendar availability.
- Complete the Request a Reservation Form located on the facility page of your choice.
- Await email of Approval/Denial of request.
Town-Owned Buildings Room Use Policy
You are required to read and acknowledge the following policy in order to be granted approval for your reservation request.
Required: Town-Owned Building Room Use Policy
|Room Use||Type A||Type B||Type C|
Town Hall Meeting RoomsMonday - Friday 8am-4pm
|Saturday & Sunday 9am-5pm
(Sat/Sun arrangements must be made at least 2 weeks in advance)
Council on AgingMonday- Friday 8am-4pm
|Saturday & Sunday 9am-5pm
(Sat & Sun arrangements must be made at least 2 weeks in advance)
Kitchen Use at Town Hall or COA(No cooking, only microwave is allowed)
|Type A-Town of Eastham Boards & Committees
Type B- Civic & Service Groups, Non-Profit organizations
Type C-For profit organizations, advocacy groups & political parties, private individuals
Special Room Setup/Placement Diagram
You can request special setup of the room within reason by printing the following sheet and sketching the requested setup and the attaching it to your Reservation Request Form submission.
View & Print: Special Room Setup/Placement Diagram