Strategic Planning Committee

Eastham Town SealCharge to the Strategic Planning Committee

Appointing Authority: Select Board

Membership: 7 members with three-year overlapping terms. The members shall consist of three members from the Town's regulatory Boards: Zoning Board of Appeals, Planning Board, Board of Health, or Conservation Commission, and (1) Finance committee, as well as three members at large, at least one representing the business community. If there are no members from a particular committee willing to serve, the Board of Selectmen will appoint an at-large member in their place.

Staff Support: Town Planner, Town Administrator and/or their designee.

Overview

Work with Town staff to develop an effective approach to planning for and prioritizing the Town's future service levels and needs while identifying the resources required to meet those needs. Members should seek the overall best interests of the Town of Eastham and conduct an inclusive process that reflects the ideas and values of the full community. The role of the Committee is to solicit, synthesize, integrate, and effectively communicate the information and ideas generated through data gathering, and along with Town staff, develop recommendations and strategic goals that will be presented to the Select Board and Town Meeting, and be the basis for the next Town of Eastham Local Comprehensive Plan. Particular attention should be paid to guidance related to the desired levels of service, strategic direction, and ideas regarding the current and future priorities the Town will pursue.

The work of the Steering Committee and that of the Staff Team will be critical in shaping the Town's priorities and budget/resource allocations over the next 3 to 5 years and beyond. The process developed will inform decision-making, budgeting, and staff resource allocation as well as monitor the achievement of goals while increasing the Town's ability to respond to unexpected challenges and/or opportunities.

Other committees, town departments and individuals with expertise and desired input may be called to participate as needed at the discretion of the committee. The Committee may explore topics with staff, other Town committees and/or the public including: public safety, business and residential development, the needs and perceptions of specific groups such as part-time non-resident taxpayers and/or the business community, affordable housing, human services and recreation, education, infrastructure needs, capital investment, potential revenue sources, health and environment, community preservation, and any other relevant topics as determined by the committee.

Responsibilities

The specific responsibilities of the Committee shall include, but not be limited to, working with Town staff to create a 3-5-year strategic plan that will:

  • Help recommend the direction and priorities for the work of the Town.
  • Create consensus and focus to help drive the successful achievement of the Town's goals.
  • Simplify decision-making by defining priorities and the basis for them.
  • Align our resources to achieve strategic goals that best use allocated tax dollars.
  • Communicate both information and the process to residents and stakeholders so that they understand the Town's challenges and resources, agree on important goals, and accept the key activities necessary to achieve those goals.
  • Update the Town's Local Comprehensive Plan (2017).
  • Maintain a process to continue to assess and adjust the Town's direction in response to the changing environment and/or the changing needs of residents.
  • Develop a disciplined effort that can produce fundamental decisions and actions now that shape and guide consensus around what the Town's purpose is; an understanding of who it serves and why; what services it provides or should provide and why; all with a focus on realistic and sustainable goals.
  • Report annually at Town Meeting the status of the plan.

Monitoring of the Strategic Plan

Once the initial Strategic Plan is accepted by the Select Board, the Committee shall work to support Town progress towards the goals and actions outlined in the 2020-2024 Strategic Plan. The Committee shall hold four set meetings per year, approximately quarterly, with additional meetings as convened by the Chair. The specific responsibilities of the Committee shall include, but not be limited to, the following:

  • Review new projects or opportunities presented to the Town to help staff determine if or how they further progress towards established goals, actions, or metrics.
  • Review and give recommendations on Strategic Plan-related warrant articles for Town Meeting.
  • Work with Town staff to formulate and recommend content for an annual update report to the public on progress toward established plan goals, actions, and metrics.
  • Monitoring and supporting the implementation of the plan, and adjusting the plan as needed
  • Maintain a process to continue to assess and adjust the Town's direction in response to the changing environment and/or the changing needs of residents.

Legal Reference

Eastham Town Charter- Article III, Section C3

Adopted by the Board of Selectmen July 19, 2017.

Revised by the Select Board August 6, 2021

Revised and adopted by the Select Board September 13, 2021

Read the full charge to the Strategic Planning Committee.

Email the Strategic Planning Committee.

Staff Contacts

NamePhone
Paul Lagg508-240-5900, ext. 3228
Lauren Barker
508-240-5900, ext. 3245


Members

NamePositionOfficeTerm Year
Karen StraussChairConservation Commission RepresentativeJune 2024
Joanna BuffingtonVice-ChairBoard of Health RepresentativeJune 2022
Jim KivlehanClerkPlanning Board RepresentativeJune 2023
Mary ShawMemberFinance Committee RepresentativeJune 2022
Robert BrunsMemberZoning Board of Appeals RepresentativeJune 2024
Fredric LearyMemberAt-Large Business Community RepresentativeJune 2024
Patricia McGrawMemberAt-Large Business Community RepresentativeJune 2023


Agendas & Minutes

View Strategic Planning Committee Agendas & Minutes.