MINUTES
Board of Selectmen
Monday, June 18, 2007
Regular Session - 6:30 p. m.
Location: Earle Mountain Room, Eastham Town Hall
Present: Selectman Linda S. Burt, Chair; Selectman Martin F. McDonald, Vice Chair;
Selectman Kenelm N. Collins and Selectman Carol F. Martin
Absent: Selectman David W. Schropfer, Clerk
Sheila Vanderhoef, Town Administrator
Selectman Linda S. Burt called the meeting to order at 6:37 p.m.
ADMINISTRATIVE MATTERS - Action/Discussion:
Selectman Collins noted that he had recently interviewed Samuel R. Erickson for consideration
of a Timothy Smith loan and heartily recommends the approval of a student loan in the amount of $2,000 to this worthy applicant.
Selectman Collins moved to approve a Timothy Smith Student Loan in the amount of $2,000
to Samuel R. Erickson . Selectman McDonald seconded the motion. APPROVED 4-0.
Selectman Burt thanked Selectman Collins for so graciously interviewing Mr. Erickson.
II. PUBLIC/SELECTMEN’S INFORMATION
Selectman Martin noted that Sheila Vanderhoef, Selectman David Schropfer and she attended the Massachusetts Municipal Association and Northeastern University’s Inaugural Event of the New Municipal Leadership Academy. Governor Deval Patrick delivered the “First Address” in the Academy’s Leadership Lecture Series. Ms. Martin said that she found this to be a worthwhile and enjoyable trip to Boson.
Selectman Martin also noted that she recently attended the Massachusetts Selectmen’s Association Training and has indeed been very busy.
Selectman Burt noted that she had recently attended a graduation at Mass Maritime, where Governor Deval Patrick delivered a wonderful speech. Selectman Collins noted that he graduated from Mass Maritime in 1951 and lauded the wonderful education available at Mass Maritime and the high success rate of graduates gaining lucrative employment after graduation.
Susan Rohrback from Senator O’Leary’s District Office was present this evening. She congratulated Selectman Martin, who was present, on her successful election to the office of Selectman and stated that she was here this evening both to visit and listen. Ms. Rohrback stated that there is a growing awareness of the problems related to home owners’ insurance and said that there is a newly formed commission that will be addressing these concerns. Awareness and thoughtful consideration of the Municipal Partnership Act and Wastewater Protection are items that Ms. Rohrback thought would be of interest to the community.
There will be a State House Rally with Governor Patrick related to Action on the Municipal Partnership Act on Thursday, June 21, 12007 at 1:00 p.m. at the Grand Staircase inside the Main Floor (2nd) of the State House.
Jack Kitson (Citizen) referred to a recent press release and asked if the Board of Selectmen were in fact, planning to bring before the Town of Eastham reconsideration of the Municipal Water System. This did not get the 2/3 required vote at the Annual Town Meeting. Mr. Kitson asked if this issue would be brought back in the Fall via a Special Town Meeting.
Selectman Burt noted that discussion of various aspects and concerns related to water supply were under consideration. A vote has not as yet taken place regarding a possible Special Town meeting in the Fall.
Selectman Collins reviewed the additional costs incurred as a result of not pursuing
a Municipal Water Supply in the 1970's. He noted that additional costs are rising at the
approximate rate of two million dollars per year. Selectman Collins voiced his concern that if a quality water system is not in place, property values may go down. Selectman Collins
also stated that Ms. Vanderhoef will exercise her expertise and will be outlining and
programming approximate costs.
On another matter, Mr. William Opel (Citizen) asked why, in a call for volunteers, the Beach Committee was still listed. This was an error and will be corrected.
III. APPOINTMENTS - Committee - Interview/Appointments/Reappointment Request
1. Assembly of Delegates
The Board of Selectmen considered one (1) opening to fill Mr. Fred Fenlon’s unexpired term as
a representative for the Town of Eastham on the Assembly of Delegates. This is an elected position which will be placed on the November, 2008 State Election Ballot.
Selectman Burt, who had previously expressed interest in this appointment, asked that her name be now withdrawn for consideration. Selectman Burt noted that she has already served as a delegate, enjoyed doing so but wished to allow another candidate this opportunity.
The Board of Selectmen then interviewed Mary Lou Petitt who had also previously served
for approximately “twelve years” as Eastham’s representative on the Assembly of Delegates. Ms. Petitt indicated that she was interested in unfinished budgetary concerns related to Human
Services.
Selectman Collins thanked Ms. Petitt for her previous services as the Town of Eastham’s
representative on the Assembly of Delegates.
Selectman Collins then made a motion to appoint Ms. Mary Lou Petitt to the Assembly of
Delegates to fill the unexpired term of Mr. Fred Fenlon to November 4, 2008 (State Election
Day). Selectman McDonald seconded the motion. APPROVED 4-0.
Selectman McDonald asked Ms. Petitt to return to the Board of Selectmen with updates
on a regular basis. He asked for and encouraged monthly reports. Ms. Petitt stated that
she welcomes the opportunity to update the Board of Selectmen on a regular basis.
2. Bikeways Committee
The Board of Selectmen interviewed Jeff Smith related to his interest on serving on the Bikeways
Committee. Ms. Lois Johnson, another interested candidate, was unable to attend.
Mr. Smith stated that he is an avid bike rider and has an overall interest in the maintenance
of the bike trail. Mr. Smith noted that he is a full-time resident.
Selectman Martin made a motion to appoint Mr. Jeff Smith to the Bikeways Committee for a
term to end on June 30, 2010. Selectman Collins seconded the motion. APPROVED 4-0.
Selectman Burt noted that bicyclists routinely ignore the STOP signs. Selectman Burt would
like elevated awareness on the need for bicyclists to stop rather than just waiting for the cars to stop.
3. Board of Health
The Board of Selectmen were considering two reappointments (i.e., that of Stanley Holt and
Ellen Lariviere) as well as interviewing interested candidates. Mr. Holt and Ellen Lariviere
were not present at this time.
The Board then interviewed Ms. Beverly Knox who stated that she has a background in
nursing, recently retired and has been a taxpayer of Eastham for approximately ten years.
Ms. Knox stated that although she travels frequently, attendance at meetings would be a
priority for her.
Selectman Martin noted that the information on-hand informs her that Mr. Stanley Holt has
served three years. With this in mind, Selectman Martin thought that other interested
citizens could be given an opportunity to serve and encouraged individuals to come forward
and participate.
Selectman Martin then made a motion to appoint Ms. Beverly Knox to the Board of Health
for a term to expire on June 30, 2010. Selectman Collins seconded the motion.
APPROVED 4-0.
4. Community Preservation Committee
The Board of Selectmen met with Elizabeth Simmons, who expressed interest in being
reappointed to the Community Preservation Committee as a representative from the Recreation
Commission.
Selectman Collins made a motion to appoint Ms. Elizabeth Simmons as a Representative
from the Recreation Commission to the Community Preservation Committee for a term to
expire on June 30, 2010. Selectman McDonald seconded the motion. APPROVED 4-0.
There remains an opening on the Community Preservation Committee to be filled by a
Housing Task Force member representative. Ms. Jane Fischer expressed interest in serving
on the Community Preservation Committee. However, she is not a member of the Housing Task Force. Selectman Martin wanted to be sure that the Housing Task Force is notified of this opening.
5. Conservation Commission
The Board of Selectmen noted that Mr. Glenn Collins and Mr. Dennis Murley both have expressed interest in being reappointed to the Conservation Commission.
Selectman Martin noted that the expertise of these two individuals is formidable and appreciated. Selectman McDonald also noted that he had worked with both Mr. Collins and Mr. Murley and praised them for the excellence they have brought to the Conservation Commission.
Selectman Martin made a motion to reappoint both Mr. Glenn Collins and Mr. Dennis Murley
to the Conservation Commission with terms ending on June 30, 2010. Selectman
McDonald seconded the motion. Selectman Collins reclused himself as he is related to one of the re-appointees. APPROVED 3-0-1
6. Cultural Council
The Cultural Council was on the agenda. A potential candidate has now indicated no further
interest at this time.
7. Human Services Advisory Council
The Human Services Advisory Council was on the agenda. A potential candidate has now indicated no further interest at this time.
8. Old Town Centre Historic Commission
The Board of Selectmen were pleased to interview Mr. Henry Curtis and Jane Fischer for
two alternate position openings on the Old Town Centre Historic Commission.
Mr. Curtis (former Selectman) indicated his long standing interest in the history of the Town
of Eastham. He felt his interest in serving on this Commission tied in with his work in the
Community Preservation Committee. He also indicated that it was his understanding that
it was difficult at times to reach a quorum and he would like to help in any way that he can.
Ms. Jane Fischer stated that she has been in Eastham for approximately thirty years and is
also very interested in the history of Eastham.
Selectman Martin made a motion to appoint both Mr. Henry Curtis and Ms. Jane Fischer
as alternates to the Old Town Centre Historic Commission for terms to end on June 30,
2010. Selectman Collins seconded the motion. APPROVED 4-0.
9. Visitor’s Tourism & Promotion Services Board
The Visitor’s Tourism & Promotion Services Board was on the agenda. A potential candidate has now indicated no further interest at this time.
10. Wastewater Management Planning Committee
The Board of Selectmen were pleased to consider Joan Sullivan’s and Muriel Lightfoot’s
reappointment to the Wastewater Management Committee.
Selectman Collins moved to reappoint both Ms. Joan Sullivan and Ms. Muriel Lightfoot to the
Wastewater Management Planning Committee for terms to end on June 30, 2010.
Selectman Martin seconded the motion. APPROVED 4-0.
11. Zoning Board of Appeals
The Board of Selectmen considered the reappointment of Don Intonti, John Lennox, Kathryn
Sette and John Zazzaro (as Alternate), all of whom have expressed an interest in reappointment.
The Board of Selectmen then met with George Reinhart, who also expressed interest in this
Committee. Mr. Reinhart outlined his extensive experience as Chair of the School Building
Committee and stated that at this time, given the near completion of the school project, his
commitment to that endeavor was winding down. He would welcome the opportunity to
become an appointed member of the Zoning Board of Appeals, perhaps as an alternate to begin
with. Selectman McDonald asked Mr. Reinhart regarding the possible conflict of time
constraints related to the school project. Mr. Reinhart noted that he did not foresee this as
problematic at this time. Mr. John Zazzaro also came before the Board of Selectmen. Mr. Zazzaro stated that he has enjoyed working with other members of the Zoning Board of Appeals and has gained a good deal of insight and experience during the past year.
Selectman McDonald noted that the position of Alternate is unique in that it gives someone the
opportunity to be trained and then step in as a full time member. The point being to get as
much collective experience on the Zoning Board of Appeals as possible. Selectmen
McDonald felt that perhaps Mr. Zazzaro might want to consider his appointment at some
future time as a full time member.
Selectman Martin noted that given the amount of time that all of these individuals have given to
the Zoning Board of Appeals, another go-around might be indicated. That being said, Selectman Martin asked for a notation to be made that for two of the individuals (i.e., John Lennox and
Kathryn Sette) this reappointment would be a third term. This will afford the potential
appointments of interested newcomers in the future.
Selectman Martin then made a motion to reappoint Don Intonti, John Lennox (terms to expire
on June 30, 2010); Kathryn Sette (term to expire on June 30, 2008) and John Zarraro
as Alternate (term to expire on June 30, 2008). Selectman Collins seconded the motion.
APPROVED 4-0.
Selectman Collins thanked Mr. Reinhart again for expressing interest in appointment to the
Zoning Board of Appeals and encouraged him to apply again, given his extensive and
valued service on the School Building Committee.
12. Search Committee
The Board of Selectmen then considered appointments to the Search Committee. The Search
Committee has seven openings (three appointments to be made by the Board of Selectmen; two appointments by the Moderator and two appointments by the Finance Committee).
The Board of Selectmen now considered several candidates (i.e., Jane Fischer, Sandra Johnson-Oliver and William Opel - all present) to potentially fill the three Board of Selectmen appointments.
The candidates expressed their interest and discussed their various viewpoints on how the Search Committee can be an effective part of the appointment process (i.e., requisites to interview all candidates; publicizing all vacancies; updating data base during the course of the year when individuals leave town, or in the event of a demise; review and redevelopment of the volunteer form; review of qualifications as they pertain to voter registration and census and other as appropriate; need to match individual to best suitable committee and the need for interested candidates to attend meetings prior to possible appointment in order to confirm their interest in the same, etc.).
Selectman McDonald expressed his concern related to a double-interview process. Selectman
Collins noted that a Search Committee had been in place years ago, but a drop in that membership rendered it ineffective. Mr. Harold Goamaat was then appointed to review volunteer forms and served for many years as a liaison between interested volunteers and the Board of Selectmen. Selectman Collins emphasized the need to encourage volunteers without putting them through what might be perceived as a cumbersome process.
Selectman Martin noted that the call for a Search Committee was upheld by Town Meeting
and it would be worth going ahead with the process and review the need to change the by-law
in the future should the need become apparent.
Selectman Martin then made a motion to appoint Jane Fischer, Sandra Johnson-Oliver and
William Opel to the Search Committee for terms to expire on June 30, 2008.
Discussion followed.
Recommendations will be considered and guidelines for the Search Committee will be formulated and finalized by the Board of Selectmen and then distributed to the Search Committee.
Selectman Martin then reinstated the motion to appoint Jane Fischer, Sandra Johnson-Oliver and William Opel to the Search Committee for terms to expire on June 30, 2008. Selectman Collins seconded the motion. APPROVED 4-0.
Aimee Eckman (Citizen) noted that meetings are open. Interested constituents, whether appointed to a particular committee or not, are all welcome to attend meetings. Ms. Eckman noted that she attended the Recycling Committee meetings a full year before being actually appointed. Ms. Eckman would heartily encourage citizens to follow their interest and attend meetings.
IV. ADMINISTRATIVE MATTERS - Action/Discussion
1. Adoption of Anti-Fraud Policy - Finalized -
Michael Ferreira, Assistant Town Administrator
Mr. Ferreira noted that the Anti-Fraud Policy was originally brought before the Board of Selectmen on June 4, 2007. Language, format, ( 5.3) Protection of Records and Documents and procedures
for the Administrator (5.4) Investigation of Fraud - procedures for the Board of Selectmen,
have been incorporated into the document now presented.
Selectman Collins made a motion to approve the Adoption of the Anti-Fraud Policy as presented. Selectman Martin seconded the motion. APPROVED 4-0.
2. Beach Information Materials
Mr. Mark Powers, Recreation and Beach Director, was present today to discuss a request from the
Friends of Eastham Recreation Committee, Inc. Oceanside Beach Committee to post and/or
distribute approximately seventy (70 flyers - privately produced) related to parking spaces at Nauset Light and Coast Guard Parking areas.
Selectman Martin noted that the sample flyer stated that you can have either an Eastham Taxpayer Beach or Transfer Sticker to qualify for parking. Mr. Powers noted that this has been a standing policy with the National Park, which in effect makes their job a little easier in identifying
Eastham tax payers who are allowed entry.
Mr. Powers noted that the Sticker Office has informational flyers basically covering all of the
aforementioned information which is well advertised, as well in local guides. At this time, no flyers have been distributed. Rather, Mr. Powers asked whether or not these flyers can be distributed and if so in what venue.
The Board made no further comment. Mr. Powers will continue to distribute information and the Board noted no change for distribution of beach information at this time.
3. Beach Forum Request
Mr. Michael Ferreira (Assistant Town Administrator) noted that a letter has been received from the Eastham Forum requesting approval for their summer beach-cleaning program. The requested start-up date for 2007 is Wednesday June 27 and ends on Wednesday August 29. “Coastsweep” is scheduled for September 15.
Selectman McDonald made a motion to approve the Eastham Forum’s request for their summer beach-cleaning program as presented. Selectman Collins seconded the motion. APPROVED 4-0.
V. MINUTES
Regular Session - May 21, 2007
Minor changes were noted and will be made.
Selectman McDonald made a motion to accept the minutes for the Regular Session on
May 21, 2007, with minor changes as noted. Selectman Collins seconded the motion.
APPROVED 4-0.
Work Session - June 6, 2007
Minor changes were noted and will be made.
Selectman McDonald made a motion to accept the minutes for the Work Session on
June 6, 2007, with minor changes as noted. Selectman Collins seconded the motion.
APPROVED 4-0.
VI. OTHER BUSINESS
Ms. Vanderhoef noted that she will be attending the State House Rally mentioned
earlier on Thursday, June 21, 2007 and offered to drive to the Rally in Boston should any
of the Board of Selectmen wish to join her. The Board thanked her for her offer and will
communicate further with her regarding the same.
All matters having been discussed, Selectman Martin made a motion to adjourn at 8:35 p.m.
Selectman McDonald seconded the motion. APPROVED 4-0.
Respectfully submitted,
Lorraine Speros
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