BOARD OF SELECTMEN
Minutes
Wednesday, August 9, 2006
Work Session - 2:20 p.m.
Location: Meet at Town Hall at 2:20 p.m. for Site Visits to Wiley Park and Harris
Family Trust
Present: Selectman Linda s. Burt; Selectman Kenelm N. Collins; Selectman Russell
H. Sandblom; Selectman David W. Schropfer; Selectman martin F. McDonald.
Sheila Vanderhoef, Town Administrator, present.
Lillian Lamperti, Town Clerk and Susanne Fischer, Assistant Town Clerk,
present.
Selectman McDonald and Selectman Schropfer returned from the site visit to Wiley Park at 3;12 p.m., with Selectman Sandblom arriving shortly thereafter. Selectman Collins and Selectman Burt were already familiar with the site viewed. The Harris Family Trust was not viewed
at this time.
Selectman Burt called the meeting to order at 3;12 p.m. at Town Hall.
The Board of Selectmen briefly discussed their participation at the Massachusetts Municipal
Association’s Annual Meeting (MMA) to be held on January 11, 12 and 13th in Boston and
different options available to them.
Wiley Park Foot Bridge
Selectman McDonald noted that the Wiley Park Foot Bridge is in an attractive spot, and that the magnitude of the bridge is now as big when you are actually there. Selectman McDonald favored
looking into obtaining grants for the entire project as cost might be a factor. Selectman Burt
noted the biggest concern was whether or not the bridge would fit the area. Selectman Burt
also noted that this would have to go before Town meeting. Selectman Sandblom also felt this was a very attractive spot, and stated that obtaining funds for this project, which might include fund-raising, made it a doable project. Selectman Schropfer noted that state law requires a clearance. Selectman McDonald said that this would not be necessary for a “walking bridge”.
Selectman Sandblom noted that a two foot clearance is not acceptable for kayaking.
Ms. Vanderhoef said that the recent design submitted did not meet with ADA approval. She noted that another design will be needed. As this is a brand new structure, it needs to be ADA compliant. Selectman Burt agreed. Selectman Collins noted that if it can be constructed, there will be no need to ask for a variance.
Selectman Schropfer suggested moving forward with a conditional approval if P.A.C.E. accepts the design, with the option of changing the ratio (1-10 or 1-12). Selectman McDonald suggested leaving the ratio open (i.e., less cost, less distance). Selectman Collins noted that the design of 1-12 meets ADA compliance. Selectman Burt stated that the plan should be shown to adjacent property owners(s) to this site.
Selectman Schropfer made a motion to conditionally approve the Wiley Park Foot Bridge if the P.A.C.E. committee accepts the design rising one (1) inch for every ten (10) inches, or one inch for every twelve (12); to submit to A.D.A. for approval; to seek grants to cover cost, and review the plan with any adjacent property owner(s) to this site. Selectman McDonald seconded the motion. Approved 5-0.
Ms. Vanderhoef noted that if funding comes from grants and/or fund raising, this will not have to go before Town Meeting. If funded by the Town, this project will have to be presented at Town
Meeting.
3:40 p.m. Minutes Policy - Lillian Lamperti
Ms. Lamperti distributed a drafted Minutes Policy to the Board of Selectmen, in an effort to clarify and make more concise the Minutes Policy presently in place (both attached). Ms.
Lamperti noted that many committees are not diligently submitting minutes as required by state law. Gathering these minutes has become in some instances cumbersome and uncomfortable to pursue. Ms. Lamperti would like the Board of Selectmen to address these concerns when the committees fail to comply. Posting requirements for Regular and Executive meetings were discussed; time line of requests from the public for minutes (ten days); optional methods of keeping minutes (recordings as opposed to written) were discussed as well as storage issues and questionable permanency of recorded tapes. The suggestion was made that committee’s be asked
to prepare and submit agendas for their meetings, which would be helpful. Selectman McDonald
made the recommendation that perhaps committees submit minutes from this point onward, with the stipulation that committees understand they must then keep current with their minutes.
Ms. Susanne Fisher (Assistant Town Clerk) stressed the importance of keeping a written record
of all meetings via minutes and noted that individuals do come back for various reasons to review the outcome of votes, etc. Ms. Lamperti stressed that minutes must be made available
to individuals who request them. At this time, Ms. Fisher excused herself to attend another meeting.
Ms. Vanderhoef suggested that in the interview process for appointments to committees, an individuals’ willingness to take minutes, should the need arise for them to do so, be taken
into consideration.
The Board of Selectmen requested that Ms. Lamperti let them know which committees were
behind in submitting their minutes, so that they could, within the purview of their individual
liaison assignments, address those concerns with individual committee.
4:15 p.m. At this time, Ms. Lamperti left the meeting.
Selectman Sandblom questioned the policy regarding Selectmen’s participation in committees
in which they serve as liaisons. Selectman Sandblom and Selectman Schropfer expressed that they would like more latitude in expressing themselves, rather than just being an observer at such
meetings, especially where their particular interest may come into play (i.e., Biking - Bikeways
Committee). Ms. Vanderhoef noted that their stated role in attending these meetings remains as observer. In their role as Selectmen, they cannot speak for the Board of Selectmen, and cannot
make policy. The reasoning is that their active participation in such meetings might be construed as being influential, and any active participation might be further construed as representing all of the Board of Selectmen. They can, however, come back to the Board as appropriate.
4:20 p.m. Harris Family Trust
Ms. Vanderhoef noted. that this was put on the agenda as a site visit so that the Board of Selectmen could view the site, and then to be further discussed in an Executive Session.
The site was not viewed today by the Board of Selectmen. Selectman McDonald suggested that when this meeting is scheduled a representative of the Open Space Committee be present at the proposed Executive Session. Ms. Vanderhoef noted that this can be discussed further before said Executive Session.
4:25 p.m.
Selectman Schropfer asked that past Board of Selectmen polices be made available to
them so that they may be considered and/or reviewed.
The question of whether or not the elected Moderator can be appointed to other
than regulatory boards came up, in light of Ms. Pelletier (Town Moderator’s)
recent appointment to the Energy Committee. Ms. Vanderhoef indicated that
the Town Clerk will look into this matter further.
Selectman Sandblom suggested in future interview appointments with potential
new appointees and/or reappointments, that all candidates be interviewed regardless
of their “category.”
Selectman Schropfer recommended that when volunteer forms are received, a
set procedure for verification (citizen; taxpayer of Eastham; simple background
and criminal checks) be put in place.
Selectman Schorpfer asked that in light of new information received that Mr. Timothy Klink’s
appointment to the Zoning Board of appeals at the Monday, August 7, 2006 meeting, be further
discussed at the Board of Selectmen’s upcoming meeting of Monday, August 21, 2006. Mr. Klink will be invited to come before the Board Selectmen for further discussion.
Selectman Schropfer made a motion to suspend the authority fo the Town Clerk to swear in Mr. Timothy Klink to the Zoning Board of Appeals pending further investigation of new information
brought before the Board of Selectmen. The Board of Selectmen will meet with Mr. Timothy
Klink at their Monday, August 21, 2006 meeting. Pending the outcome of this meeting, Mr. Klink may be allowed to be sworn in and seated on the Zoning Board of Appeals. Mr. Link
is to be immediately notified. Selectman McDonald seconded the motion. Approved 5-0.
MINUTES:
MEETING SESSION MOVED SECONDED VOTE
Monday,
July 3, 2006 Regular Selectman Collins Selectman Schropfer 5-0 Approved
Monday,
July 17, 2006 Regular Selectman Schropfer Selectman Collins 4-0-1 Approved
*(Selectman Burt absent)
Wednesday,
June 21, 2006 Work Selectman Schropfer Selectman Sandblom 5-0 Approved
Monday,
June 19, 2006 Regular Selectman Sandblom Selectman Collins 4-0-1 Approved
*(Selectman Schropfer absent)
Selectman McDonald noted that he had a list of items to discuss with Ms. Vanderhoef.
Selectman Burt noted that Selectman McDonald should ask to have these items
put on the Agenda and/or make an appointment with Ms. Vanderhoef if they are
merely follow-up items.
Items related to properties will be considered in Executive Session.
All matters having been discussed, Selectman Collins made a motion to adjourn at 4:57 p.m. Selectman McDonald seconded the motion. Approved 5-0.
Respectfully submitted,
Lorraine Speros
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