Minutes
Board of Selectmen
Regular Session - 5:00 p.m.
Monday, July 18, 2005
Present: Chairman Linda Burt; Selectman Joyce Brookshire, Vice Chair;
Selectman Kenelm Collins, Clerk; Selectman Russell Sandblom,
Selectmen Peter Whitlock. Ms. Sheila Vanderhoef, Town Administrator.
The meeting was called to order by Selectman Burt at 5:00 p.m.
PUBLIC INFORMATION
Selectman Burt welcomed Selectman Brookshire back from her brief medical absence.
Robert Cook (Citizen) asked if he could bring up a topic. Selectman Burt ascertained that the topic was on the agenda, and asked if Mr. Cook could speak at that time. Mr. Cook agreed.
Mr. Bob Smith (Citizen) wanted to share his insights into his experience related to his eight year old visitor (Sergio) from the Fresh Air Fund. Mr. Smith reminisced about his childhood and
paralleled his memory of the struggle to develop Wiley Field with the present Ocean Beach effort.
ADMINISTRATIVE MATTERS
Request for Clarification of Beach Facts - Correspondence Roz Diamond
& Robert Cook, et. al.
Mr. Robert Cook (Eastham Citizens for Responsible Coastal Development) wanted to add additional information to that already presented and in the Board of Selectmen’s packet regarding the “fact
sheet” recently handed out by the Ocean Beach Committee (all attached).
In their presentation, the Eastham Citizens for Responsible Coastal Development ask the Board of
Selectman to create and distribute a clarified fact sheet.
The Board of Selectmen indicated that they would clarify and create the requested fact sheet, including answers related to budgetary matters, and to include questions that the Board of Selectman may add, to be available and distributed before the Special Town Meeting to be held on September 19, 2005. Distribution before Special Town Meeting will allow the public to
review the same as much as possible before the Special Town Meeting.
LICENSING
A. Fleming Donuts - Common Victualer - Susan Fleming
The Flemings were not present at this time.
B. Transient Vendor Licenses Various - Windmill Weekend
Selectman Whitlock moved and Selectman Brookshire seconded the motion to grant Transient Vendor’s Licenses for the Town of Eastham’s Windmill Weekend Craft Show and Sale to be held on September 10, 2005 at Nauset Regional High School from 8:00 a.m. to 8:00 p.m at various
sites in Eastham as presented. Approved 5-0.
ADMINISTRATIVE MATTERS - continued
Ms. Vanderhoef referred to previously distributed materials outlining the need for revision of the
charge to the Open Space Committee. Ms. Vanderhoef asked the Board of Selectmen for their
direction in restating the charge/
Selectman Sandblom noted that there is a lot of public interest in these committees. Selectman Brookshire wanted the boards to be well versed and informed as to what their specific duties are. Ms. Vanderhoef indicated that there is work to be done in this area.
Selectman Burt asked for a motion to approve the modified Open Space Charge as presented
(and attached). Selectman Brookshire so moved, and Selectman Whitlock seconded the motion.
Approved 5-0.
4:30 p.m. MINUTES
DATE SESSION MOVED BY SECONDED RESULT
December 20, 2004 Regular Selectman Collins Selectman Brookshire Approved
5-0
January 10, 2005 Regular Selectman
Brookshire Selectman
Sandblom Approved
5-0
January 18, 2005 Regular Selectman
Sandblom Selectman Whitlock Approved 4-0-1
* Selectman
Brookshire
abstained(absent)
January 18, 2005 Executive Selectman
Whitlock Selectman
Sandblom Approved 4-0-1
* Selectman
Brookshire
abstained(absent)
June 20, 2005 Regular Selectman Collins Selectman
Brookshire Approved 5-0
4:35 OTHER BUSINESS
Ms. Vanderhoef requested that the Board of Selectmen consider to vote to move out of Conservation Receipts Reserve $10,000, to be made available for use by the Conservation Commission. Ms. Vanderhoef stated that there is approximately $35,000 total in reserve at this time.
Selectman Sandblom moved, and Selectman Brookshire seconded the motion to make $10,000
available to the Conservation Commission from Conservation Receipts. Approved 5-0.
Ruth Katzman (Finance Committee) asked for a copy/tracking of expenditures for review by the
Finance Committee.
Municipal Relief
Ms. Vanderhoef asked that the Board of Selectmen consider the transfer of money between accounts of $22,035, plus an additional $9,000 from a reserve fund for excess expense, totaling $31,035.00.
Selectman Collins moved and Selectman Brookshire seconded the motion to move
$22,035 plus an additional $9,000, totaling $31,035.00 as presented. Approved 5-0.
Employees vs. Ameri-Corps Softball Game -
Selectman Sandblom said that more players are needed and welcome to participate in the
Employees vs. Ameri-Corps Softball Game to be held on Monday, July 25th, 2005 at
4:30 p.m.
5:35 p.m. Interview/Appointments
Appointment Process
Ms. Vanderhoef referred to a draft which had been provided to the Board of Selectmen
for their consideration related to the appointment process. A draft of questions that
may be used as a guideline for interviewing was discussed, with the suggestion that
these questions be also provided to the interviewees before they come before the
Board of Selectmen. It was thought that this would enhance the interviewing process
both for the Board of Selectmen and the Interviewees, to the end of a more meaningful
and relevant dialogue as it relates to appointments for specific committees.
The Board of Selectmen indicated that the present process does not afford them enough time to
conduct an in-depth conversation with an interviewee, to enable them to match the interviewees
interests and qualifications with the needs of various committees. The process will be further
reviewed. At this time, the interviews will be held as planned. However, the Board of Selectmen
will not make decisions this evening, but rather conduct the interviews and discuss and make their
decisions at another time (i.e., Wednesday, July 2, 2005).
Other points gone over included the necessity of considering whether or not a candidate once
on a committee will agree to recuse themselves if any item on their agenda might be a potential
conflict of interest, and/or ethics concern. Selectman Brookshire noted that if an individual
leaves the room during a meeting, time of exit and return should be so noted in the minutes of that
meeting. Also, changes in format; prioritizing interest in various committees; availability to attend
meetings throughout the year and at their most crucial time frames; maintaining a data base of
volunteer forms for one year only; prior informational sessions/literature made available to candidates; requirement to attend at least one meeting prior to expressing interest, etc. was discussed.
Mr. Joe Bianchi (Citizen) stated that if anyone here present had a legal issue before the Town, it was his estimation that such person(s) should not come before the Board of Selectmen for consideration, and that legal counsel be sought regarding this concern as necessary.
5:50 p.m. Energy Committee - Interview/Appointments
John Sherff
Joe Mistretta
Brian Eastman
The above individuals were present and interviewed.
6:07 p.m. Finance Committee - Interview/Appointments
Brian Eastman
The above individual was present and interviewed.
John Knight (Finance Committee) made a motion to ask Brian Eastman here present to fill the unexpired term made vacant by John D. Paton, III to 6/30/06. This motion was seconded
by Ruth Katzman (Finance Committee). Approved 6-0.
As the aforementioned is a Joint vote by virtue of the vacancy created on 6/30/05 by Mr. Paton,
the Board of Selectmen will share jointly in this decision, and will so vote on Wednesday,
July 20, 2005 at their scheduled 2:30 Board of Selectmen’s meeting.
6:25 p.m. 1651 Forest Advisory Committee
As the charge for this committee has been recently changed, it was agreed upon that all members
should be given another opportunity to express their interest. Individual calls will be made to
each member presently on the committee.
Fred Fenlon
The above individual was present and interviewed.
6:35 p.m. Conservation Commission.
Joe Mistretta
Scott White
Terry Kelleher
Tim Klink
Don Intonti
Marty McDonald - up for reappointment
The above individuals were present and interviewed by the Board of Selectmen.
Ms. Vanderhoef indicated that she would get in touch with Mr. David Hoerle, up for reappointment and not present here this evening, and with Dianne O’Neill.
During all of the above interviews several concerns were voiced which included availability to attend meetings, possible conflicts of interest and willingness to recuse as appropriate and necessary,
ability to maintain attendance in several committees at the same time, etc.
The Conservation Commission interviews presented additional concerns. In particular, Selectman
Brookshire asked each individual what they determined to be the “hot issues” facing the Conservation Commission. Each member was asked if their personal views would interfere, and make possible or impossible, their impartiality in dealing with, for example, the Ocean Beach issues facing the Conservation Commission. Each of the individuals interviewed, while not asked to, nor detailing their personal view, indicated that they would/could be impartial. Additionally, many indicated that they are concerned with many other issues facing the Conservation Commission.
All matters having been discussed, Selectman Collins moved and Selectman Sandblom seconded the motion to adjourn at 7:20 p.m. Selectman Collins, yes; Selectman Sandblom, yes;
Selectman Burt, yes; Selectman Brookshire, yes; Selectman Whitlock, yes.
Respectfully submitted,
Lorraine Speros
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