Minutes
Board of Selectmen
Regular Session - 5:00 p.m.
Joint Meeting with Finance Committee and School Building Committee
Monday, August 29, 2005
Present: Chairman Linda S. Burt; Selectman Joyce E. Brookshire, Vice Chair;
Selectman Kenelm N. Collins, Clerk; Selectman Russell H. Sandblom.
Selectman Peter Whitlock, absent. Also present: Sheila Vanderhoef,
Town Administrator.
Finance Committee Present:
Donna Cary; Brian Eastham; Russell French; Ruth Katzman; John Knight; Lisa Radke; David Schropfer.
School Building Committee Present:
Sue Helman, ex-officio; John Townshend; David Sheptyck; Karen Reiches,
George Reinhardt, Dave Sheptyck and Arlene Consiglio, Secretary..
The meeting was called to order by Selectman Burt at 5:07 p.m.
PUBLIC INFORMATION
SPECIAL TOWN MEETING WARRANT/PRESENTATIONS
Presentation - ARTICLE 6 - Juice Bar
The Board of Selectmen were interested in hearing about the progress of The Juice Bar
(i.e., a substance-free alternative for teens of the Nauset Region and operated by the Nauset
Together We Can Prevention Council Inc., a non-profit organization). The Board of Selectmen wanted to review same in relation to Article 6 which requests $5,000 in the Warrant for the Special Town Meeting on September 19, 2005. Mr. Michael Allard was present on behalf of the Juice Bar.
Mr. Allard noted that he had recently stepped down from his position as Vice Chair of the
Board for Nauset Together We Can. Mr. Allard said that Ms. Jennifer Dibble is now the
Program Director for the Juice Bar.
Mr. Allard noted that there has been an increase in attendance at events. Selectman Burt
said that in reviewing the information presented by The Juice Bar she noticed that statistically there appears to be very few teens in attendance during the summer. Selectman
Burt asked if closing The Juice Bar in the summer might be advisable. Mr. Allard stated that some of the kids are working and busy with other things. He has met with the Police Chief of Orleans to address problems and concerns related to the Cardinals games and the Skate Board park. Selectman Sandblom asked for a further description of the value of the Juice Bar for the teens of Eastham, and noted that such programming is very important to its youth.
Mr. Allard stated that the goal of the Juice Bar is, and has been, to provide a drug-free atmosphere for teens, and noted that there are not presently many things for them to do.
The Juice Bar aims to provide increased programming. Several members of the
Finance Committee were concerned regarding behavioral issues. They also discussed
the comparison in funding between different towns, and proportionate use of The Juice
Bar. Selectman Collins stated that in spite of past, present, and potential future problems, the value of providing this venue for young people supersedes other issues.
Selectman Burt thanked Mr. Allard for coming before the Board of Selectmen.
The Board of Selectmen (4-1) had previously recommended and voted to include Article 6 as presented in the Warrant for the Special Town Meeting on September 19, 2005. The Finance Committee at this meeting (i.e., August 29, 2005) then voted on this Article. The motion passed 5-2. Two opposed.
5:30 p.m. Presentation - ARTICLE 3 - Elementary School
George Reinhart (Chairman, School Building Committee) gave a short history of the
School Building Committees’ extraordinary efforts to effect the renovation of the
Elementary School. These efforts began as far back as five years ago, and more recently
culminated in the authorization by town meeting of $8,400,000 for such renovation.
However, reconfiguration and exclusion of original goals were undertaken in order
to come within this budget. The School Building Committee, in cooperation with the
architect (Tappe Associates) has reviewed and supplied new plans and specifications
which went out to bid again to contractors. At this time, the School Building
Committee has determined and is requesting via Article 3, an additional $2,950,000
in addition to the $8,400,000 originally authorized. This additional amount ensures that everything that had been originally envisioned will be included, and will take into account increasing construction and material costs.
The School Building Committee deems it very important to have come to the
Board of Selectmen and also to go to the Finance Committee, Council on Aging, Library,
Part-Time Residents Association and the community to explain where they are at this
point, so that the Article to be presented at Town meeting will be well understood.
Additionally, the issue of maintenance and the importance of allocating monies for
maintenance was discussed, as well as the goal of working on a long range plan between
the school and the town related to maintenance/budgetary issues.
Mr. Brian Eastman (Finance Committee) asked the School Building Committee if they
had a back up plan in case this Article is not passed at the Special Town Meeting on
September 19, 2005. Ms. Sue Helman (Principal) noted that if the additional amounts
requested are not authorized by Special Town Meeting, the School Building Committee will
reconvene and the end result will be that they will not be able to do as much as they
would like to.
The Board of Selectmen (4-0-1) had previously recommended and voted to include Article 3 as presented in the Warrant for the Special Town Meeting on September 19, 2005. The Finance Committee at this meeting (i.e., August 29, 2005) then voted on this Article. The motion passed 5-0-2. Two abstained.
III. REVIEW AND SIGNING OF SPECIAL TOWN MEETING WARRANT
6:00 p.m. ARTICLE 4 - FENCE-BY-LAW
Ms. Vanderhoef noted that a definition of a “front yard” had been added to the Fence-By-Law, and addressed the question of how the height of the fence is determined (i.e., The distance measured vertically from the undisturbed natural grade at its lowest point to the uppermost level of a fence at its highest point, including any decorative or other projection.)
Ms. Vanderhoef ‘s recommendation that a Public Hearing be held on Tuesday, September 6, 2005 at 5:30 p.m. at Eastham Town Hall regarding the Fence-By-Law, was accepted and will be subsequently scheduled.
The Board of Selectmen (5-0) had previously recommended and voted to include Article 4 as presented in the Warrant for the Special Town Meeting on September 19, 2005. The Finance Committee at this meeting (i.e., August 29, 2005) then voted on this Article. The motion passed 7-0.
6:05 p.m. ARTICLE 1 - Current Year Budget Additions
The Board of Selectmen and Finance Committee discussed the requested transfer of $50,000 to various accounts “for the purpose of supplementing expenses in Article 13 and Article 12 voted at the Annual Town Meeting May 2, 2005, FY 06".
After discussion, it was determined that the requested amount of $30,000 to reflect increases in gasoline and diesel prices should now be increased to $40,000 as there is substantial uncertainty caused by Hurricane Katrina and its impact on ever increasing gasoline and diesel prices.
Ms. Vanderhoef, in response to Selectman Sandblom’s question, assured him that various departments (i.e., the Police Department, Fire Department and D.P.W.) have a “good use” pattern to save gas.
Selectman Brookshire made a motion and Selectman Sandblom seconded the motion to accept
Article 1 as amended with the total amount now to read $60,000 (reflecting an increase of $10,000 to the original requested amount of $30,000 in order to cover increasing gasoline and diesel prices). Approved 4-0.
The Finance Committee at this meeting (i.e., August 29, 2005) then voted on this Article. The motion passed 7-0.
6:07 p.m. ARTICLE 2 - NAUSET REGIONAL SCHOOL DISTRICT FUNDING FY 07
The Board of Selectmen (5-0) had previously recommended and voted to include Article 2 as presented in the Warrant for the Special Town Meeting on September 19, 2005. The Finance Committee at this meeting (i.e., August 29, 2005) then voted on this Article. The motion passed 7-0.
6:10 p.m. ARTICLE 5 - CONSERVATION RESTRICTION - OCEAN BEACH
The Board of Selectmen (3-2) had voted to include Article 5 as presented in the Warrant for the Special Town Meeting on September 19, 2005. The Finance Committee at this meeting (i.e., August 29, 2005) then voted on this Article. The motion passed 6-1.
Selectman Sandblom made a motion to support Article 5 as presented. Selectman Collins seconded the motion. Approved 3-1.
6:15 p.m. CRITICAL PLANNING COMMITTEE - Appointment
Selectman Brookshire made a motion and Selectman Collins seconded the motion to appoint Marc Stahl to the Critical Planning Committee as a member-at-large for a term to expire on June 30, 2008. Approved 4-0.
6:20 p.m. The Warrant for the Special Town Meeting to be held on Monday, September 19, 2005, was now signed as discussed and voted upon.
Ms. Vanderhoef noted that the Warrant will be available as follows:
Posted at the Post Offices in Eastham and North Eastham
Cape Codder - September 2, 2005 Friday Edition
Available on September 2, 2005 at the following public buildings in Eastham:
Eastham Town Hall; Eastham Public Library; Council on Aging; Fire and Police
Stations; Department of Public Works Building.
Ms. Vanderhoef noted that the Special Town Meeting will be held on Monday, September 19, 2005
at the Nauset Regional High School Gym at 7:00 p.m. There will be seating for approximately 1,000 individuals “on the floor” and seating for approximately 900 individuals in the bleachers. Car-pooling will be strongly encouraged.
Ms. Vanderhoef also noted that there is a scheduled Conservation Commission meeting tomorrow
night at 7:00 p.m. at Eastham Town Hall regarding the Ocean Beach. Additionally, Ms. Vanderhoef distributed a draft of an Ocean Beach Fact Sheet for review by the Board of Selectmen. Selectman Burt noted that the Fact Sheet appeared very thorough. The Board of Selectmen will further review
the Ocean Beach Fact Sheet.
Ms. Vanderhoef reiterated that there will be a Board of Selectmen’s meeting scheduled for Tuesday, September 6, 2005, with Public Hearings scheduled for the Warrant (at 5:30 p.m.) and the Fence By Law (5:30 p.m.) at that time.
Selectman Collins asked who of the other Selectmen might be available for the Windmill
Weekend Parade on September 11th, 2005. All four (4) Selectmen present indicated that they would be available, and will meet at Town Hall in the parking lot at 12:15 p.m.
The Board of Selectmen will also discuss time frames (beginning at 5:00 p.m. vs. 7:00 p.m.) for future Board of Selectmen meetings.
All matters having been discussed, Selectman Collins made a motion and Selectman Sandblom seconded the motion to adjourn at 6:25 p.m. Approved 4-0.
Respectfully submitted,
Lorraine Speros
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